​                  Safe Space Health and Safety Policy                                 


Safe Space is dedicated to providing a safe environment for all its volunteers and users. In order to achieve a good standard of health and safety in our workplace and during our activities all volunteers must take reasonable care for the health and safety of themselves, of colleagues and of attendees.

Safe space is also highly committed to encouraging children to take part in various activities, however the well-being and safety of each person is always our first concern. However parents/carers should only allow children to participate at a level which is appropriate for them, dependent on their age and ability.

The health and safety levels in Safe Space can be promoted most effectively if its principles are shared by everyone. It is important that the whole organisation takes a positive interest in health and safety and exercises a common duty of care to others.

All volunteers should be alert and keep a watch out for any hazards, which could be a threat to them, colleagues, attendees and the children who attend our sessions.

     Policy principles

Safe Space is dedicated to the following:

  • Integrating health and safety into all core activities
  • To define the health and safety responsibilities of all volunteers
  • To undertake regular, recorded risk assessments of all activities undertaken by the organisation
  • To create a safe environment by putting health and safety control measures in place, as identified by the risk assessment 
  • Ensure that normal operating procedures and emergency operating procedures are in place and known by all volunteers.
  • Provide access to adequate first aid facilities and a telephone
  • Report any injuries or accidents sustained during any Safe Space activity or whilst on the organisation premises
  • Ensure that the implementation of the policy is reviewed regularly and monitored for effectiveness
  • A copy of the health and safety policy for Safe Space will be available on the premises for all volunteers and attendees to view at any time.
  • To ensure Safe Space operates within a well maintained and safe building.
  • At all times to try and prevent accidents and cases of work-related ill health
  • Carrying out regular observations and checks to ensure that the general condition of the premises, equipment and other parts of the work environment are up to standard at all times.

     Responsibilities of Safe Space and Parents/Carers

Safe Space provides a location for families to play and socialise. It is Safe Space’s responsibility to ensure that the venue is generally safe and that volunteers operate in away that is safe to themselves and to users.  However as the nature of each child’s additional needs varies Safe Space cannot guarantee that the venue and the toys/equipment/activities provided are safe for every child. Parents and carers therefore retain responsibility for the supervision of their children at all times.

All people involved with Safe Space should:

  • Work together with the organisation on all health and safety matters
  • Take sensible care for their’s and their children’s health and safety and that of others who may be affected by their actions
  • Properly use all equipment provided by the organisation
  • Ensure they are fully aware of all possible dangers and are familiar with the organisation’s risk assessments.

     Government guidance and legislation

Safe Space’s Health and Safety policy is based upon and adheres to various pieces of legislation. Below is an overview of the relevant acts. We all have a legal and moral obligation and responsibility to contribute to making Safe Space a safe and healthy place to be.


Safe Space recognises its legal obligations under the following legislation:

  • The Health and Safety at Work Act etc. 1974 (HASWA)
  • Management of Health and Safety at Work Regulations 1999
  • Workplace (Health, Safety and Welfare) Regulations 1992
  • Health and Safety (Display Screen Equipment) Regulations 1992
  • Personal Protective Equipment at Work Regulations 1992
  • Provision and Use of Work Equipment Regulations 1998
  • Manual Handling Operations Regulations 1992
  • Health and Safety (First Aid) Regulations 1981
  • The Health and Safety Information for Employees Regulations 1989
  • Noise at Work Regulations 1989 and The Control of Noise at Work Regulations 2005
  • Electricity at Work Regulations 1989
  • Control of Substances Hazardous to Health Regulations 2002 (COSHH)


     Health and safety briefing

The “Terms and Conditions of Entry” contains a Health and Safety briefing.


     Health and safety equipment

Safe Space operates within a council owned premise, and therefore all safety equipment is maintained by them. There is and will be suitable first aid and firefighting equipment available for use by volunteers and attendees as required.

A copy of the Health and Safety police held by Stoke Gifford Parish Council for The Stokes building can be made available if required.

     Emergency procedures

It is important that employees know what to do if any serious and imminent dangers at work arise. Safe Space’s risk assessments should be able to identify many foreseeable events however in some cases injuries and emergencies cannot be helped and in these cases it is important that there are set procedures in place so that volunteers and members all know what to do. A written and verbal Health and Safety briefing will be provided to all volunteers and users.

     First aid

A first aid kit is provided at the Stokes. 

For clarity it should be noted that Safe Space does not provide a first aider.


Volunteers must take various precautions to help prevent any fires starting. Before any electrical appliances are used, make sure that they are quickly checked over to make sure cables and plugs are not damaged. It is extremely important that this equipment is not used if it shows any signs of damage, even if it appears to be very minor.

Report any faults found immediately and find something else to use instead. It is also important to ensure that all rubbish is disposed of correctly in the bins provided; ensure that these bins are not overfilled.

If you discover a fire you must immediately raise the alarm, at the nearest alarm call point. If you cannot find one close enough then shout to let other people know. Call the fire brigade at the earliest and safest time possible. Do not attempt to tackle the fire by yourself, unless you are appropriately trained.

When the fire alarm goes off, it is important to stop what you are doing and walk to the nearest available fire exit. These can be recognised by the white arrow on a green background and sometimes have the words FIRE EXIT on them too and a picture of a running person. The direction of the arrow will pin point where the nearest fire exit is located.

If this fire exit is obstructed then use another route. Safe Space will ensure that all volunteers and attendees know of all the fire exits and routes in the premises. Make your way to the appropriate assembly point, which you will be informed about when you first start at Safe Space’s venue. Once at the assembly point you should stay there so that everyone present can be accounted for. Do not leave this point or attempt to re-enter the building under any circumstance.

     Outside Area

​The outside space at Safe Space is an amazing asset to the facilities available at The Stokes.

The decision to open the outside space falls down to the management committee members who are present at that particular session and will be made with the consideration of, but not entirely down to

  • The weather at the time
  • ​The condition of the outdoor space (ie glass or gaps in the fencing).
  • The weather prior to the session (heavy rain will mean the outside space is too damp and muddy).
  • Those present at our sessions

Ultimately the management committee reserve the right to close the outside space if it is felt that there is a risk of harm either physical or emotional to others present at the session.

                                                   Adopted on: 22/03/15
                                                Last reviewed: 22/03/15

Health and Safety Policy